Referral and Intake Process for New Clients (please read this page thoroughly)
Please be aware that we do not treat children under the age of 13 and we do not contract with insurance companies
If you would like to become a new client at our center, please click on the following link to fill out a New Patient form. We encourage you to read all of the information on this Referral Process page before proceeding to the link. After completion, our Intake Coordinator will call you within the next few days to complete the intake process to get you added to our waiting list: https://www.valant.io/prospectivepatient/tampabay/embedded
We, at TBC for CBT have found that the following intake process helps us help you to make better decisions about whether this is the right program for you. Far too many clients have reported starting right off with a new counselor, only to find out that it wasn’t a good match for them, or they don’t make any progress on their goals, thereby wasting valuable time and money. In addition, we want to make sure that we are capable of addressing the specific problems you want help for. We do not assume that all therapists are skilled at treating all problems or that all clients will “click” with all therapists.
New client referral process: We are currently running a wait list of 1-2 months. In order to get on the wait list, please follow these steps.
After reading this page, call 813-480-8482 for a free initial phone consultation/intake where we will collect demographic information, clinical information, and appointment availability, and will provide you with information, including services available and fees in order to match you with the best therapist for your needs. Leave a message and our intake coordinator and/or one of our interns will call you back as soon as possible. Please note; you may get the return call from a number you don’t recognize. Please answer it or have your voice mail set up. We will leave a message but we are finding it is often hard to reach people who have called us for information or services. In addition, if a family member makes the initial call to get information on behalf of a client who is 18 years older or older, we can provide the initial caller with information about our center; however, we will need to speak to the adult client directly in order for them to be officially added to our waiting list.
If it sounds like we have the services to help, and you are interested in proceeding to the next step, you will be placed on the waiting list. We recommend that you call once every couple of weeks to check on the status of your place on the waiting list and to let us know you are still interested or if you have found other services. Once there is an opening, the assigned therapist will call to schedule a 90-minute consultation appointment (fee $250.00). There is no commitment to treatment beyond this appointment. You are encouraged to bring a family member or support person, and the goal of this session is to learn more about your needs, have you to meet the therapist, hear about the program and treatment recommendations, and make sure the therapist and the treatment are a good match for you. The therapist you meet with would be the ongoing therapist you will be working with.
Prior to the consultation appointment, our intake coordinator will send a patient portal set-up link to the email on file from our electronic medical record (EMR), called Valant MYIO (this is who the email will be from). Our intake coordinator will send required client intake forms to the inbox/message center of the patient portal, attached as PDF documents you may either fill our electronically or print and fax (fax number: 813-654-3033). In addition to the intake forms, the assigned therapist will send the client clinical assessments to be completed prior to the consultation appointment, which will also be accessible through the patient portal. You can also find the intake forms along with instructions on where to email or fax them on this page of our website: Valant Patient Portal Link and Forms. Please note that the intake forms and clinical assessments must be completed prior to the Consultation appointment, otherwise the appointment will have to be rescheduled.
The consultation appointment begins with the therapist meeting with you and your support people first and then with you alone. You’ll be asked to share the reasons for seeking therapy, your history of prior treatment, and other pertinent information in order to better understand your situation and needs. In addition, you will be oriented to the types of services we provide. At the end of this session the therapist will provide you with treatment recommendations which may include a recommendation for a preliminary treatment plan at TBC for CBT or other referrals if necessary. At that point you will have a decision to say yes, no, or “I’ll think about it” about starting treatment here.
Once an agreement is made that treatment will start at TBC for CBT, issues such as payment, frequency, scheduling and other initial treatment planning decisions will be decided.
TBC for CBT does not contract with any insurance companies but if a client has out of network benefits, we will provide you with a billing statement (also known as a “super-bill”) with all the necessary information, so you can submit for reimbursement and we will assist however we can, but we do not submit claims to or receive payments from any insurance companies. Full payment for services is required when the service is rendered. Rates for the services are based on the type of service and the experience of the therapist. We are a training center for DBT and other evidence-based treatments and therefore we have therapists ranging from graduate students to very experienced licensed and DBT-LBC Certified therapists. There are a limited number of scholarship or reduced fee slots available based on financial need and level of commitment to treatment. These scholarship opportunities are discussed and offered AFTER the consultation appointment is held. The rates for a 45-50-minute individual therapy or family session are as follows: 45-50 minute individual or family sessions: from $40.00 (MSW Intern) to $225.00 (LCSW or LMFT). Weekly 120 minute DBT Skills groups: $60.00-$80.00 a session, depending on which group and other factors. See our Groups Page for more information.
In order to provide the highest quality of care possible, it is standard practice to video or audio tape sessions for client and supervisory purposes. In addition, because we are a training center for new therapists, we also may request that a therapy intern attend the consultation appointment or some sessions. Of course, we will ask your consent, you will have the final say, and it is no problem if you are not comfortable with that.
We hope this information has been helpful in deciding whether you would like to take the next step to engage in services. If so, call 813-480-8482